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Author Identity Management

Name Ambiguity Issues, ORCID Creation and Integration

Frequently Asked Questions

  • Frequently Asked Questions



    What is ORCID? (go top)

    ORCID (pronounced as "orkid") stands for Open Researcher and Contributor ID. Read more here.


    Who uses ORCID? (go top)

    ORCID is a universal identifier being adopted by different publishers, institutions and funding agencies worldwide. Read more here.


    What are the benefits of using ORCID? (go top)

    There are several benefits to using ORCID, with the main one being the reduction of author name ambiguity. Read more here.


    Is ORCID a research profile system? (go top)

    ORCID is a multiple-purpose tool with a research profile feature. It is comparable to getting an ID card that can be used to link and maintain your existing researcher profiles, submit manuscripts, and many other tasks. That is why it is very important to make sure that your ORCID record information is up to date.


    How do I edit my data in my ORCID record and control what to share with the public? (go top)

    You can edit or add in more personal information (e.g. other names or email addresses) and other publication details on your ORCID record. Through the privacy settings, you also have control on what to share with the public. You can set any of your data to be private or limited access (except the ORCID iD itself and your registered name which are designed to be publicly available to help address author name ambiguity issues).

    Data marked as private will be accessible only by yourself and the trusted individuals (e.g. your research assistant), but not the trusted organizations (e.g. the Library, despite your prior authorization during the ORCID Creation and Integration exercise). Therefore, if you do want to hide some data from the public, please set them to "limited access" instead of “private” so that the Library as the trusted organization can still access your data to provide the necessary support. Read the complete ORCID privacy policy.


    How do I add a link to my ORCID record on my personal webpage or staff profile? (go top)

    A typical ORCID iD is a 16-digit number like this "0000-0001-7038-2751". In your ORCID record, right under your name, your ORCID iD is presented in the format of "orcid.org/0000-0001-7038-2751" which is also the URL to your ORCID record. Just copy the entire string and add it to your personal webpage or staff profile.


    Why is it necessary to integrate ORCID iD with Scopus Author ID? (go top)

    Scopus Author ID is a proprietary author ID used by Scopus only. Integrating your ORCID iD with your Scopus Author ID enables users to make use of your ORCID to search for works under your author profile in Scopus.


    How do I integrate my ORCID iD with Web of Science? (go top)

    If you are maintaining a ResearcherID profile, you can make use of it to integrate your ORCID iD with Web of Science by completing the optional Part 3 of the University’s ORCID Creation Exercise. However, Web of Science has now enhanced its functionality by including ORCID information in its database with monthly update. For authors without a ResearcherID, their works can now be searched in Web of Science by means of their ORCID iD as long as they have maintained their ORCID publication list.


    How do I add links to my other personal profiles (e.g. Google Scholar profile, personal webpage, etc.) in my ORCID record? (go top)

    You can do so by adding them in as a "Website". In your ORCID record, under your Name and ORCID iD number on the left hand side of the screen, there are options for you to enrich your record. Select the grey circle with pencil icon next to the "Websites" option, enter in the Description (e.g. My Google Scholar) and URL accordingly, then click “Save changes”.


    I have maintained a complete list of my publications in my Google Scholar Citations profile. Can I export the list and add it to my ORCID record? (go top)

    Unlike Scopus Author ID and Web of Science ResearcherID, ORCID and Google Scholar Citations profile are not directly interoperable. However, you can export your list of publications from your Google Scholar Citations profile to a BibTeX file and then import it into your ORCID record. (Read ORCID's guide on "Import Works from BibTex Files")

    If your ORCID record has already been updated with your Scopus or Web of Science publication lists, there may be some duplicates when you import your Google Scholar Citations BibTeX file into it. After the import, go through your ORCID publication list, delete duplicate entries as appropriate.


    How do I add more publications to my ORCID iD in addition to the ones listed in my Scopus, Researcher ID, and Google Scholar profiles?(go top)

    Please view the ORCID guide for adding publications to your ORCID iD.


    I've ended up with two ORCIDs – what should I do? (go top)

    If you think that you have more than one ORCID record, contact ORCID. They will verify that both records are yours and then deprecate one record into the other so that the duplicate ORCID iD will serve as a pointer to your primary ORCID record. (Read more information about this.) Please let the Library know if the primary ORCID iD is different from what you have informed the University during the ORCID Creation and Integration Exercise. (Email to lbresearch@um.cityu.edu.hk)


    I already sent my Scopus Author ID and Scopus publications to my ORCID record while doing the University’s ORCID Creation and Integration Exercise. Should I do it again? (go top)

    If you have an existing ORCID record and have already sent your Scopus Author ID and Scopus publications to it prior to the University’s ORCID Creation and Integration Exercise, there is no harm in doing the re-import again. ORCID will detect duplicates originating from the same source and add in only those not found in your ORCID record. In fact, if your Scopus author profile has been refined with multiple Scopus Author IDs merged and misattributed articles corrected, you should do the re-import again to update your ORCID record.


    There are some publications that do not belong to me in my Scopus Author Profile. How do I remove them? (go top)

    Login in to your ORCID profile and click on "Scopus Author ID" on the left hand side under "Other IDs" (You must have already integrated your ORCID iD with your Scopus Author ID in order to see the latter in your ORCID profile. See the guide for the integration). It will take you to your Scopus Author ID profile. Click on "Request Author Detail Corrections" on the right hand side of the page. Click on the "Start" button for the first step, then "Next" for the second. When you reach the third step, "Review Publications", you will see a list of your publications. Click on the grey 'X' buttons to remove any articles misattributed to you. Follow the prompts to complete the process. Please note that if you have a high volume of publications (over 1000), you may receive an error from Scopus which the Library can help with resolving.


    There are some publications missing from my Scopus Author Profile. How do I add them? (go top)

    Under certain circumstances, publications will not appear in Scopus because it is in a source not indexed by Scopus (see here for details). If an issue of a journal that Scopus indexes is missing entirely, please send that information to lbresearch@um.cityu.edu.hk. If you are able to locate the articles in Scopus and they are not linked to your Scopus Author ID, then please follow the following steps:

    Login in to your ORCID profile and click on "Scopus Author ID" on the left hand side under "Other IDs" (You must have already integrated your ORCID iD with your Scopus Author ID in order to see the latter in your ORCID profile. See the guide for the integration). It will take you to your Scopus Author ID profile. Click on "Request Author Detail Corrections" on the right hand side of the page. Click on the "Start" button for the first step, then "Next" for the second. When you reach the third step, "Review Publications", you will see a list of your publications. Click on "Search for Missing Documents" and a window should pop up asking you to enter an article title. Repeat as many times as is needed. Follow the prompts to complete the process. Please note that if you have a high volume of publications (over 1000), you may receive an error from Scopus which the Library can help with resolving.


    There are duplicate publications in ORCID profile. How did this happen? (go top)

    Sometimes your ORCID Record will have a single publication added to it multiple times from different sources. Since publications in ORCID are grouped together based on their identifiers (such as DOIs, ISBNs, etc), if a work does not have an identifier then it cannot be grouped and will appear as duplicate entries. (See here for details.)


    I still have multiple profiles in Scopus after the clean-up. How do I merge them? (go top)

    If you still have multiple profiles, please use the author feedback wizard to merge them. Simply enter your name, select the correct profiles from the list in Step 2 and then complete the rest of the steps in the wizard.