Research Guides: Open Access (draft 20230606): OA Archiving (Green OA)

OA Archiving (Green OA)

OA Archiving (i.e. Green OA) is also known as self-archiving. It is the practice of depositing a version of your manuscript into a repository to make it openly accessible. In contrast to Gold OA, the copyright for Green OA articles typically remains with the publisher, and there are specific terms and conditions that determine how and when the article may be made openly accessible in the repository. Green OA is inexpensive; following an embargo period, your article will be fully accessible, for no extra charge.

Versions of Publications

CityU Scholars and Green OA

Contact Library Support for Green OA

Features of OA Archiving (Green OA)

Publications are made green open access in addition to being published traditionally.
Work can only be posted in specific websites, such as institutional repositories, subject repositories or employer's/personal websites. You may not be able to post your work on scholarly communication networks (e.g. ResearchGate).
Restrictions on the version of publication posted might apply. Many publishers only allow the posting of the Post-print/Accepted Version on permitted sites.
Embargo periods may apply, in which a certain period of time must pass before you can make your articles available on the permitted sites.

A step-by-step guide on self-archiving your papers:

(1) Locate the manuscript files of your research outputs
To avoid violating copyright restriction, you are advised to keep your manuscript files well and used them for self-archiving. For many funders, publishing gold open access, or self-archiving the post-print version, is required for their funded projects. Please check carefully on your funders’ requirements if your research outputs are generated from funded projects. RGC: Collaborative Research Fund (CRF) application form
(2) Send the manuscript files to library via email
Send the manuscript files to library via lbopen@cityu.edu.hk, preferably with the following details: Are these publications arising from a research project fully or partially supported by local / oversea funders (e.g. RGC, NIH or Wellcome)? If yes, please specify. Any project(s) in CityU Scholars is/are related to these publications? If yes, please specify. A copy of the related publishing agreement or copyright transfer agreement. A sample email
(3) The Library will check and follow up on the self-archiving
The Library will check with the manuscript versions, potential embargo periods, credit line requirements etc. to ensure your self-archiving actions comply with publishers’ policies The Library will contact you if any follow-up information is required. After the above actions, the Library will save the manuscript files into CityU Scholars record and make it publicly accessible on the CityU Scholars portal. A CityU Scholars record with post-print file uploaded