You can use EndNote with Word to:
Take a look at the following video clip to get an overview:
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Insert Citation (from: How to use EndNote 21 in seven minutes) |
Cite While You Write (CWYW) feature
Once you have installed EndNote Desktop, you will have access to the Cite While You Write (CWYW) feature, which allows you to work with Word. In Word, you will find the EndNote tab on the toolbar.
Choose a style
Select your preferred style from the Style menu in the EndNote toolbar in Word. If you change the style later EndNote will automatically update the bibliography.
Insert in-text citations and create a bibliography
1. Place the cursor in the text of the Word document where you wish to insert a citation.
2. Click on Insert Citation on the EndNote tool bar in Word.
3. Find the citation you want from your library. Double click on the citation or click Insert to add it to your document.
4. As you insert citations, they will automatically be added to a bibliography at the end of your research paper in your chosen style.
Change the format or layout of the bibliography
To make changes to a citation you have inserted into your document, use the Edit & Manage Citation(s) function on the EndNote tab in Word.
Note: Do not make the changes directly to the Word document because when EndNote updates the document all changes will be lost.
1. Highlight the citation in your research paper you wish to edit.
2. Select Edit & Manage Citation(s) on the EndNote tool bar in Word.
3. Select Edit Citation to change the formatting, add page numbers, and more.
To Fix errors in citations and in the bibliography of your research paper
Any errors or incomplete data in citations or in your bibliography may be because the corresponding reference in your EndNote library has errors.
Note: Do not make the changes directly to the Word document because when EndNote updates the document all changes will be lost.
You can keep track of the references you have cited in a Word document by referring to the auto-group feature available in your EndNote desktop library. This is useful if you have a large number of references in a document and want to check that they are the correct ones.
Click on the Update Citations and Bibliography feature in Word to generate a list of all the references you have used in a Word document.
The references from your Word document will be grouped together in your EndNote desktop library. You can go through the references to check that the information in each one is complete and edit if necessary. Note that this list will disappear when you close your library.
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EndNote has over 6,000 citation styles to choose from, including popular styles such as APA 7th, and many styles required by journals. Only the most popular styles are pre-loaded with the software. If the style you need is not available, you can go to the EndNote Output Styles webpage, search for the style and download it to EndNote.
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1. Go to EndNote Desktop, select Tools > Output Styles > Open Style Manager. |
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| 2. Select Get More on the Web. |  |
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3. This will take you to the EndNote Output Styles webpage. Search for the style you need then click on Download. |
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4. Open the downloaded file to add it to EndNote.
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| 5. Close all open windows to return to your EndNote library. Select the new style from the Style menu on the right hand panel. |  |
To combine multiple Word documents that contain EndNote citations into one document, the references from all the documents must be from the same EndNote library.
1. Save a back-up copy of your documents.
2. Open the first Word document, select Convert to Unformatted Citations and save. This will be the "master" document.
3. In the next Word document, also select Convert to Unformatted Citations. Copy and paste the text into the "master" document. Do the same for other documents.
4. With the master document open in Word, select Update Citations and Bibliography.
A bibliography will be automatically generated with references from all documents.
Research paper finished?
When you have completed your paper and wish to send it off for review, you need to remove the Cite While You Write (CWYW) field codes in the citations and bibliography of your Word document.
To do this, in Word select Convert Citations and Bibliography > Convert to Plain Text. A copy of your document without links will open in a new window.
Note: You cannot reverse this step.
Journal Abbreviations
Some referencing styles use journal abbreviations (e.g. IEEE) while other styles use the full journal name, (e.g. APA 7th). You can switch between abbreviations and full journal names by uploading the Journal Term Lists.These have full journal names and their common abbreviations. Depending on which style you use EndNote can change the reference automatically to the abbreviated or full name of the journal.
Before you upload the Journal Terms List, you must delete any existing journal terms in your Terms List folder. These have been generated by existing references in your library but might not be correct.
Delete existing terms
Go to EndNote Desktop:
Import a Journal Term List
Edit a style to display full journal names or abbreviations
You can edit an output style so it will automatically display the full or abbreviated journal name in a reference citation.
Depending on the style, select Use full journal name or Abbreviation and save the changes.
Preview the style
To check that the abbreviation is working go to EndNote Desktop. Choose the style you have edited from the style menu. Select a record in your library and select Summary in the reference panel on right of screen.
Below is a reference in IEEE style with the journal title abbreviated.
