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EndNote Online overview

EndNote Online is the online counterpart to EndNote Desktop. Using EndNote Online, you can:

  • create a personal EndNote library of references.
  • insert in-text citations into a Word document.
  • generate a reference list automatically in a preferred citation style.
  • share groups of references with colleagues who also use EndNote.
  • capture references from the web into your EndNote library using the EndNote capture references bookmarklet.
  • access an unlimited number of references and unlimited attachments.

Although you can effectively use EndNote Online on its own (standalone), you can get access to more powerful features if you use it in conjunction with EndNote Desktop by syncing the two libraries.


You can use the Sync function available in EndNote Desktop to synchronize all references between EndNote Desktop and EndNote Online to ensure that your libraries have the same content.

Register for an account and sync libraries

Enter your CityU email address and a password. A registration confirmation will be sent to your email address so you can activate your account.

After creating an account, you can view Getting Started information or click Hide Getting Started Guide to start using EndNote Online.


Sync your EndNote Desktop and Online libraries

After you create an EndNote Online account you can easily sync it to your Desktop library so that you have the convenience of accessing EndNote from anywhere and of having the same library of references. The sync process can only be initiated from the Desktop. References from both libraries will be copied to the other library.

  1. Select the sync button on the tool bar in EndNote Desktop.

  2. Enter your EndNote Online email address and password to log into your EndNote Online account.
  3. If necessary, go to Edit > Preferences (For Mac, Select EndNote X9 > Preferences) and select Sync to correct the EndNote Online email address and password.
  4. The first time you sync you will be asked to create a compressed back-up copy of your Library in case problems occur during the sync process. Select Yes and save the Library in your documents folder.

Note: Customized groups and file attachments can sync to EndNote Online but smart groups, combination groups and group sets cannot. 

After the initial sync, any changes you make to either library will be synchronized in both libraries. For example, if you delete references from your Desktop library they will also be deleted from your online library.